Clarity before the start
See per worker and per site what is missing, what still needs review and whose turn it is.
For main contractors in construction
Who gets on site?
Workgate follows the documents and checks of your subcontractors and their workers, per site. You see what is missing, ask for it precisely and know whose turn it is.
No credit card needed. Subcontractors upload for free.
Example with fictional data
Quay Street site · phase 2
Monday 07:00 · 2 subcontractors · 4 workers
Example Roofing
- Tomasz W.OKIDLimosaDimonaVCA
- Ana P.OKIDLimosaDimonaVCA
Fictional Insulation
- Mihai C.Not OKIDLimosaDimona: Dimona missingVCA
- Jan D.OKIDLimosa not applicableDimonaVCA
Mihai C.'s Dimona is missing. Fictional Insulation has to provide it.
The problem
Four workers. Fourteen papers. At the gate by 7 am.
07:00
The crew is ready, the paperwork isn't
ID documents, Limosa, Dimona and basic safety certificates are scattered across e-mails, WhatsApp, a spreadsheet and a note in the van.
You
As main contractor, you share the responsibility
If someone works on your site without the right declaration, the question lands with you too. You want to know what is missing before the start.
35% · 15%
Your subcontractor's debts become yours
If a subcontractor owes the NSSO (RSZ/ONSS) or the tax authorities, you have to withhold part of their invoice when you pay. Forget it, and you are liable too.
Same Monday, same crew
From loose papers to one list per crew
14 papers in 6 places. E-mail, WhatsApp, a spreadsheet, a sticky note. One A1 is lost, one VCA has expired.
| Worker | Limosa | A1 | VCA | Checkin@work |
|---|---|---|---|---|
| Tomasz W.Not OK | valid | missingreminder sent | expired | valid |
| Ana P.OK | valid | validuntil 14/11/2026 | valid | valid |
| Mihai C.Not OK · to review | valid | expired(doesn't match) | valid | valid |
| Jan D.OK | not applicable | not applicable | valid | valid |
One list per crew. Per worker you see what is in order, what is missing and what is expiring. Whatever is missing, Workgate asks for itself.
Where is Tomasz's A1?
Without Workgate“In an e-mail from last week, I think.”
With WorkgatemissingRequested from the subcontractor. Reminder sent.
Is his VCA still valid?
Without WorkgateNobody knows, until someone has the card in hand.
With WorkgateexpiredExpired in March 2026. You see it before Monday, not at the gate.
Mihai or Mihail?
Without WorkgateA question mark in biro on a PDF.
With Workgateexpired(doesn't match)The name on the A1 differs from the crew list. You decide.
Can the crew go in at 7 am?
Without WorkgateCalling, e-mailing, hoping.
With WorkgateTomasz W. Not OKAna P. OKMihai C. Not OK · to reviewJan D. OK
What you get
An overview you can explain
Ask precisely, upload clearly
Only ask for the missing papers. Your subcontractor uploads them without an account.
Follow-up that keeps up
Expiry dates and changes are reassessed; you see when it turns 'Not OK'.
A file you can explain
Every status points to the document, the rule, the source and the date.
How it works
From enterprise number to site-ready in three steps
- Step 1
Start with the enterprise number
Create your site and add your subcontractors by their enterprise number. Workgate fetches the company details from public sources.
- Step 2
Ask precisely
Workgate works out which papers each worker needs. Your subcontractor gets an invitation and uploads only what is missing, without an account.
- Step 3
See who can start
Per worker and per site you see OK or Not OK, with the reason. Per document you see whether it is missing, valid or expired, and what expires soon.
Product video
See Workgate at work
A Monday morning on site, from loose papers to a gate that opens. In Dutch and French.
For subcontractors
Working with subcontractors: manual uploads stay free
A subcontractor uploading papers for your site pays nothing. Managing their own workers, uploading documents manually and seeing the status: free. Following your own projects is paid.
- Keep your own workers and their documents up to date
- Upload through an invitation, without an account
- Reuse your file for the next client
How we handle data
Strict where it matters
No national register numbers
Workgate never asks for a national register number (INSZ/NISS), has no field for it and never extracts it from a document.
Unknown stays unknown
If a source cannot be reached, Workgate shows 'unknown'. Never a green or red tick based on a guess.
Every status can be traced
Every assessment is stored with the rules, the input and the reasons. So later you can show why someone was site-ready.
Free, no account
Check a subcontractor by enterprise number
Enter an enterprise number and see the company details straight away, plus what you still need to check before the start.
Start the checkComing soon: the Startcheck will also look up whether you have to withhold when you pay. For an NSSO debt that is 35% of the invoice, for a tax debt 15%.
Example result
Example Roofing BV
Company cardactive
Type according to the tableBelgian employer
Documents that need attention4
Withholding obligationcoming soon
Pricing
Your first site is free
Manual uploads, managing your own workers and following 1 site are free. Several sites at once is possible from €99 per month, excl. VAT.
Main contractor · more sites
from €99per month, excl. VAT
- Follow several sites at once
- Everything in the free plan
Subcontractor
Free
- Upload through an invitation
- No account needed
- Reuse your file
Frequently asked questions
Questions
Does my subcontractor have to pay too?
No. A subcontractor uploading papers for your site pays nothing. They can upload through an invitation, without an account.
Does Workgate store national register numbers?
Workgate does not ask for it, has no field for it and never extracts it. Uploaded documents, ID documents included, are stored in full in protected private storage and shown only to those who need them for the site.
What does 'Not OK · to review' mean?
That something still needs checking before Workgate can say whether a worker is site-ready, for example an uploaded document that has not been reviewed yet. A missing document is never automatically a violation.
What if an external source does not respond?
Then Workgate shows 'unknown'. A timeout is not a result, so you never get a green or red label based on missing data.
Does Workgate tell me if I have to withhold?
The withholding lookup in the Startcheck is coming soon. It checks whether a withholding for the NSSO (35%) or the tax authorities (15%) is needed when you pay. Workgate does not check invoices or payments.
Can I try it first?
Yes. The Startcheck is free and needs no account. Signing up is free too, as is following 1 site; several sites at once is paid from Starter.
Ready for a calm Monday morning?
Run the free Startcheck, or sign up and set up your first site. Your subcontractors upload without an account.